By BUILDER Magazine Staff. By using BuildTrak, a cost management software program from True Systems (, managers at Arcadia Building Co. in Purcellville, Va., spend less time tracking down invoices and more time running the business.

Neil Reinhard, president of Arcadia, says BuildTrak also offers a sales module called Sales Office & Design Center. Both the sales module and the cost management system integrate with standard accounting packages such as Timberline and QuickBooks.

Here's how Arcadia uses BuildTrak: During the initial planning stages of a new subdivision, all the cost and pricing information is inputted into the back-end cost management system. This module lets builders set pricing and gross margins for each option. Once a subdivision is ready to be sold, a salesperson works out the options and selections and enters the information into the sales module. The salesperson prints out a contract, final revisions are made, the customer signs it, and then it is finalized and signed by a manager.

Once the contract is signed the sales information is imported into BuildTrak, which prints out P.O.s. The P.O.s are snail-mailed to the subcontractors and work begins. The BuildTrak information is then imported into Timberline, which sets a budget for the job and pays subcontractors.